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Pi Gamma Mu Home Pi Gamma Mu International Honor Society in Social Sciences
Pi Gamma Mu Home
International Honor Society in Social Sciences
Pi Gamma Mu®

International Honor Society

in Social Sciences

1001 Millington Street, Suite B

Winfield, KS 67156

Phone: (620) 221-3128

Fax (620) 221-3276

Email: executivedirector@pigammamu.org

Pi Gamma Mu Bylaws

 

THE BYLAWS OF PI GAMMA MU
INTERNATIONAL HONOR SOCIETY IN SOCIAL SCIENCES
2017

TABLE OF CONTENTS

ARTICLE I Name, Objectives, Mission, Ideals, Symbols, Rituals

Section 1. Name
Section 2. Objectives
Section 3. Mission
Section 4. Social Sciences
Section 5. Ideals
Section 6. Symbols
Section 7. Rituals

ARTICLE II  Membership

Section 1. Classes of Members
Section 2. International Dues and Fees
Section 3. Admission to Membership
Section 4. Benefits of Membership
Section 5. Duties of Membership
Section 6. Resignation, Suspension, Termination of Membership

ARTICLE III Chapters

Section 1. Eligibility to Petition for a Chapter Charter
Section 2. Functions of Chapters
Section 3. Benefits for Chapters
Section 4. Chapter Governance   
Section 5. Chapter Organization into Regions and States
Section 6. Honor Rolls
Section 7. Chapter Status Designations
Section 8. Single Chapters with Multiple Sites
Section 9. Suspension or Withdrawal of a Chapter's Charter
Section 10. Inactivation and Reactivation of a Chapter

ARTICLE IV Board of Trustees Composition and Membership

Section 1. Composition
Section 2. Election and Appointment of Board of Trustees Members
Section 3. Qualifications of Board of Trustees Members
Section 4. Duties of Board of Trustees Members
Section 5. General Provisions
Section 6. Honorary and Emeritus Trustees

ARTICLE V Operations and Functions of Board of Trustees

Section 1. Membership and Voting
Section 2. Powers and Responsibilities
Section 3. Meetings
Section 4. Triennial Reports
Section 5. Expense Reimbursement

ARTICLE VI Standing Committees

Section 1. General Provisions for Standing Committees
Section 2. Standing Committees
Section 3. Duties and Responsibilities of Standing Committees
Section 4. Ad Hoc Committees

ARTICLE VII International Triennial Convention

Section 1. International Triennial Convention
Section 2. Participation
Section 3. Delegates and Voting Rights
Section 4. Procedures for Conducting the Business Meeting
Section 5. Triennial Reports to the Convention
Section 6. Election of Student Representatives
Section 7. Jurisdiction

ARTICLE VIII Fees and Finances

Section 1. Initiation Fees
Section 2. Disbursements
Section 3. Management of Funds            

ARTICLE IX Indemnification
 
ARTICLE X Dissolution of Society

Section 1. Society
Section 2. Chapter

ARTICLE XI General Provisions: Governing Documents, Non-Discrimination, and Trademark

Section 1. Governing Documents
Section 2. Non-Discrimination
Section 3. Trademark

ARTICLE XII Publications

Section 1. Publications
Section 2. Journal
Section 3. Newsletter

ARTICLE XIII Amendments and Revisions of the Constitution and Bylaws

Section 1. Amendments
Section 2. Ratification

 

THE BYLAWS OF PI GAMMA MU
INTERNATIONAL HONOR SOCIETY IN SOCIAL SCIENCES
2017

ARTICLE I    Name, Objectives, Mission, Ideals, Symbols, Rituals

Section 1. Name

The name of this Society is Pi Gamma Mu, International Honor Society in Social Sciences, hereafter, the Society.

Section 2. Objectives

To support its objectives, the Society sponsors programming and awards including:

  • International Triennial Conventions
  • Convention funding to support research presentations and leadership programming
  • Publication of the International Social Science Review
  • Chapter Honor Rolls
  • Hall of Fame
  • Scholarships for graduate study in the Social Sciences and related fields
  • Lectureships

Further details are available on the Pi Gamma Mu website, www.pigammamu.org.

Section 3. Mission

The mission of Pi Gamma Mu is to encourage and promote excellence in the Social Sciences and to uphold and nurture scholarship, leadership, and service.

Section 4. Social Sciences

The Social Sciences are those disciplines which emphasize the scientific study of human societies and social relationships including but not limited to such disciplines as history, political science, sociology, anthropology, economics, international relations, criminal justice, social work, psychology, social philosophy, history of education, human geography, and human services, as well as related interdisciplinary programs anchored in the Social Sciences, particularly those that focus on race, ethnicity, gender, the environment, human services, and regional studies.

Section 5. Ideals

Pi Gamma Mu has seven ideals: Scholarship, Science, Social Science, Social Idealism, Sociability, Social Service, and Sacrifice. The following statements are excerpts from the Pi Gamma Mu Initiation Ceremony:

  1. The first ideal is Scholarship.  It is basic to all the rest. We are committed to the disciplined and open-minded pursuit of truth, in the firm expectation that it will ultimately bring to humanity peace, prosperity, equality, and true freedom of both body and mind.
  2. The second ideal is Science. We need and admire the spirit of science – the firm belief that the problems that confront humanity can be solved if we will search out the facts and think clearly based on those facts.
  3. The third ideal is Social Science. In our commitment to the truth, we are open to all sources of knowing, but we rely on the scientific method, with its careful observation and logical thinking, to produce valid and reliable social facts, including knowledge of human motives and behavior, the nature of past and present human association and social institutions, and social problems and responses to them.
  4. The fourth ideal is Social Idealism itself. "Where there is no vision the people perish." Our vision embraces the creation of an ever more compassionate, wise, just, and tolerant society and a world system with freedom and equal opportunity for all. We aspire to maximize human potential in all regards, promoting individual and collective fulfillment and well-being.
  5. The fifth ideal is Sociability. Specialization makes us narrow. Our social problems are complex. They will never be solved without the cooperation of all the Social Sciences and of those who study them.
  6. The sixth ideal is Social Service. The pursuit of our ideals requires giving freely and fully of our time, talent, and energy. The fruit of our scholarship, science, and idealism is reaped through service to others for the benefit of all humanity, and this, in turn, requires the cooperation, dedication, passion, and participation of all people and of all the Social Sciences.
  7. The seventh ideal is Sacrifice. We are engaged in the greatest and finest of all the arts, the building of human society. Giving freely of means, time, talent, energy, and passion contributes to the fulfillment of our other ideals.

Section 6. Symbols

  1. Motto — The motto of the Society is the epigram of the Master Teacher, "Ye (You) shall know the truth and the truth shall make you free."
  2. Key Pin — The Society's key has a wreath at the bottom to suggest that Social Science is the outgrowth and fulfillment of natural science. The running figure is reminiscent of the ancient Greek torch race and symbolizes humanity bringing knowledge to the solution of its own problems and passing on the light from generation to generation.
  3. Colors — The colors are blue and white for truth and light.
  4. Flower — The official flower is the blue and white cineraria.

Section 7. Rituals

The Society has established official rituals for initiating new members, inaugurating officers, and installing new chapters. Chapters are encouraged to incorporate them in their ceremonies. By our common use of rituals, we are tied together in the Society, across space and over time. These rituals signal our approval and support of the purposes, ideals, and objectives of Pi Gamma Mu, and of our support for the Constitution and our chapters. Therefore, we encourage all chapters to use these common procedures and words whenever possible. Rituals are available on the Pi Gamma Mu website, www.pigammamu.org.

ARTICLE II Membership

Section 1. Classes of Members

  1. Undergraduate Student Members — Any undergraduate student who attends a college or university with a Pi Gamma Mu chapter and who has completed at least 37.5 (thirty-seven point five) percent of the total hours/credits required to graduate for his/her degree (e.g. if a degree requires the completion of 120 semester hours/credits, the student must have completed 45 hours/credits) may be invited to membership if s/he meets the criteria specified in these Bylaws and chapter requirements.
    Criteria include:
    1. Completion of at least twenty semester hours/credits in the Social Sciences as specified in Article 1, Section 4 of these Bylaws. The faculty sponsor shall have wide discretion regarding which courses with significant Social Sciences content will count. Transfer and dual credit hours in the Social Sciences, accepted by the institution, may be considered once a student has completed one full-time quarter or semester at that institution, home of the chapter from which membership is sought.
    2. having an average grade of "B" or better in all Social Sciences courses.
    3. ranking in the top 35 percent of their respective class. Sponsors of chapters at institutions that do not have class rank data available should contact International Headquarters to discuss alternative measurements for class rank.
    4. Students need not have a major or minor in the Social Sciences to qualify for membership.
  2. Graduate or Professional Student Members – Any graduate or professional student who is a candidate for an advanced degree in a Social Science field at a college or university with a Pi Gamma Mu chapter may be invited to membership if s/he has successfully completed nine or more graduate hours and fulfills all local chapter requirements.
  3. Faculty or Professional Staff Members – Any member of the faculty or professional staff at an institution with a Pi Gamma Mu chapter, including those in administration, research, and extension staffs, may be invited to membership by the chapter.
  4. Alumni Members – Alumni Members are former Student Members who are no longer associated with a chapter. Alumni Members are encouraged to continue their association with PiGamma Mu through any chapter and the International Triennial Convention.  They may not vote in Society or chapter elections but, when/if attending a Triennial Convention, are able to caucus with the delegation from their home chapter. Alumni who wish to receive the Pi Gamma Mu Newsletter may do so by sending current email information to International Headquarters to avoid being dropped from the newsletter distribution list.
  5. Honorary Members – The Board of Trustees, from time to time, may recognize distinguished service in the Social Sciences by election of persons who, by their accomplishments, merit recognition as Honorary Members. Additionally active chapters may recognize distinguished service in the Social Sciences by election of no more than one person per year, if that person merits recognition as an Honorary Member. Chapters that choose to elect an Honorary Member shall submit to International Headquarters a completed membership card and pay the required membership fees. An Honorary Member receives a certificate and a membership card, and the Society's key pin.

Section 2. International Dues and Fees

  1. Undergraduate, Graduate, and Faculty or Professional Staff dues are $50.00 for lifetime membership, plus any additional chapter fees.  In the case of a specific emergency or a general inability to pay, the Board of Trustees may agree to waive all or part of this membership fee for specific chapters.
  2. A new sponsor who is not a member of the Society but is willing to take on the responsibility of a chapter is eligible for membership without the payment of a membership fee. Only one new sponsor per chapter will be given a free membership.

Section 3. Admission to Membership

Any person who meets the eligibility requirements of a class of membership and is properly invited to join the Society shall become a member upon receipt and processing of all appropriate materials, including membership application, payment of membership fee (if required), and creation of membership documents by International Headquarters.

Section 4. Benefits of Membership

Members have access to benefits available from the Society, which include eligibility to:

  1. Have and wear the Pi Gamma Mu Honor key pin.
  2. Receive a certificate of membership and membership card for Pi Gamma Mu.
  3. Purchase Pi Gamma Mu Honor Cords (available from International Headquarters).
  4. Receive the Pi Gamma Mu Newsletter.
  5. Attend their Pi Gamma Mu chapter's meetings.
  6. Hold office in their Pi Gamma Mu chapter.
  7. Participate in the Pi Gamma Mu International Triennial Convention.
  8. Serve as their local chapter's delegate to the Pi Gamma Mu International Triennial Convention.
  9. Be nominated by their local chapter for election to the Society's Board of Trustees as a     Student Representative.
  10. Apply for Pi Gamma Mu scholarships.
  11. Continue association with Pi Gamma Mu through any chapter or the International Triennial Convention, following graduation.

Members who joined a chapter which has officially been classified as "inactive" may find limitations on those benefits specifically related to the chapter (items h and i). See Article III, Section 10 for more details regarding inactive chapters.

Section 5. Duties of Membership

By accepting membership in the Society, Pi Gamma Mu Members endorse the Society's mission, ideals, Constitution, Bylaws, and policies as well as those of their chapters.

Section 6. Resignation, Suspension, Termination of Membership

  1. Resignation — As membership in Pi Gamma Mu is for life, to resign from Pi Gamma Mu, a member must send notification in writing to Pi Gamma Mu's International Headquarters. Any member having resigned from membership may be reinstated upon proper re-application.
  2. Suspension or Termination of Membership — Membership in the Society may be suspended or terminated only by the Board of Trustees and only for just cause, including but not limited to, a willful violation of the Constitution or Bylaws, evidence of unethical academic, professional and/or financial conduct, or any other conduct deemed by the Board of Trustees to be contrary to the best interests of the Society. Chapters with questions or concerns regarding suspension or termination of a member of their chapter should contact International Headquarters about the issue. The Board of Trustees may adopt such rules as may be necessary to ensure due process to the Member. A Member suspended or terminated for just cause shall not be entitled to the return of any dues or fees. A chapter will be notified of the suspension or termination of one of their members.

ARTICLE III Chapters

Section 1a. Eligibility to Form a New Chapter

Chapters may only be established in colleges or universities which:

  1. Hold accreditation from a regional or national accrediting agency recognized by the national Department of Education.
  2. Grant baccalaureate or higher degrees.
  3. Offer degree programs in multiple areas of the Social Sciences.
  4. Have a sufficient number of specially trained Social Science faculty (doctoral level Social Sciences faculty teaching in a majority of the institution's Social Sciences areas).
  5. Have an adequate library and other facilities to offer students training of high quality in the Social Sciences.
  6. Have demonstrated administrative approval and support for a new chapter of Pi Gamma Mu (a letter or phone confirmation from a Dean or higher-level administrator).
  7. Have support from a representative number of Social Science faculty (identification of other faculty supportive of a chapter on campus).
  8. Have identified a minimum number of fifteen Charter Members, including at least ten Student Members.

Section 1b. Procedures for Establishing/Chartering a New Chapter

  1. To petition for a charter, the applicant must complete the petition for chartering form (found on Pi Gamma Mu website www.pigammamu.org) and send to International Headquarters with all required supporting documents.
  2. Once completed documents are received by International Headquarters, the Executive Director shall forward them to the appropriate Chancellor or designee for review and site visit. This person shall review the application materials and conduct a site visit in person or via other means to verify the information in the application and to assist the interested persons in chapter development via chapter chartering and the induction of members.
  3. Following the site visit, the reviewer shall submit a report and recommendation to Members of the Board of Trustees.
  4. Following a two-week period for comments, questions, and discussion by Trustees, the Board of Trustees shall vote on extending a new charter. A majority vote of the Members of the Board of Trustees is required for the approval of a new charter. Board of Trustees Members not responding within the two-week time period will count as abstention votes.
  5. Schools whose chapter applications are not accepted may be invited to work with the Society to revise their application for re-consideration at a future time.
  6. Following the successful petition for approval of a new charter, the institution shall have a chapter installed simultaneously with the induction of at least fifteen Charter Members, at least ten of whom shall be Student Members. Faculty sponsor/s, other Social Sciences faculty, may count as Charter Members; former students who qualify for membership and have graduated within the past three years may count as Student Members. Installation of members shall take place within one year of the approval of the charter. Until that time, the chapter will be considered "provisional." The charter applicant may seek a waiver regarding the required number of Charter Members or the one-year installation rule under special circumstances. Waiver requests are to be sent to International Headquarters and will be reviewed and approved by the Executive Director in conjunction with the Chapter and Membership Growth Committee.  If a provisional chapter does not move to active status within three years, the chartering process must be renewed.
  7. As new chapters are installed, they are encouraged to use the official Chapter Installation ceremony. As they carry out induction ceremonies and formal installation of new officers, they are also encouraged to incorporate other official Pi Gamma Mu rituals. All ceremonies and rituals are available on the Society's website (www.pigammamu.org).
  8. After the induction of Charter Members, the now active chapter may apply for a $100 chartering chapter award to be used to support chapter activities. Instructions and a form will be included in the chartering documents sent to new chapter following installation.

Section 2. Functions of Chapters

Chapters should:

  1. Recognize outstanding achievement in the Social Sciences through student invitation and initiation to membership annually using the criteria stated in Article II, Section 1.
  2. Carry out programs appropriate to their campuses including such activities as sponsoring speakers or panels, hosting a research conference, doing a social service project, etc. (More program ideas can be found on the official Pi Gamma Mu website (www.pigammamu.org).
  3. File annual reports with International Headquarters summarizing activities, membership numbers, and IRS-required financial data. Notifications are sent to chapters and forms are available on the official Pi Gamma Mu website.
  4. Send chapter delegates to International Triennial Conventions or designate their proxies to the Executive Director. Proxy forms shall be available upon request from International Headquarters.
  5. Participate in the Society's elections and other voting between International Triennial Conventions.
  6. File copies of revised chapter bylaws and other governing documents to International Headquarters promptly, ideally with the submission of their annual reports.
  7. Employ the rituals of Pi Gamma Mu whenever possible.

Section 3. Benefits for Chapters

Active chapters shall be able to:

  1. Vote in elections governing the Society.
  2. Be represented at the International Triennial Convention.
  3. Be eligible to access Convention Funds. See Article VII of these Bylaws for more details.
  4. Be recognized by Pi Gamma Mu on its chapter membership list.
  5. Bestow Honorary Memberships. See Article II, Section 1, (e) for details.
  6. Qualify for Lectureship Funds. Information on applying for Lectureship funds are available on the official Pi Gamma Mu website (www.pigammamu.org).
  7. Be recognized on the Society's Honor Rolls (based on submission and review of annual reports submitted to International Headquarters by the published deadline). An "active" status is a Society designation defined in Article III, Section 7 of the Bylaws.

Section 4. Chapter Governance

Chapters shall:

  1. Conduct themselves in accordance with the Constitution and Bylaws of the Society, as well as local versions of the same. The Society's Constitution and Bylaws shall take precedence over chapter constitutions and bylaws, and no provision in a chapter's governing documents shall be contrary to the Society's Constitution and Bylaws.
  2. Have the power to choose their own officers and form their own committees. Chapters shall be responsible for their own fiscal management and planning.
  3. Impose no additional membership qualifications over and above the standards of the Society's Constitution and those specified in Article II, Section 1 of these Bylaws.
  4.   Have the power to establish their own chapter dues structure. However, the Society asks chapters will keep membership costs reasonable to make membership available to as many qualified students as possible.
  5. Have at least one faculty sponsor/Secretary-Treasurer whose name is reported to International Headquarters. This faculty member is responsible for handling funds, certifying student records for admission to membership, and submitting an annual report, together with the student President.
  6. Elect student officers annually, especially a student President and Vice President, and report their names and contact information to International Headquarters.
    1. The student President shall be recognized to cast the chapter's vote, with the advice and consent of the members. Additionally, the President, shall, with the Faculty Sponsor(s), be responsible for filing of the annual report with International Headquarters. Further, the President shall represent the chapter at the International Triennial Convention or shall designate a proxy to the Executive Director.
    2. The student Vice President shall act in the absence of the President.
    3. In addition to these two offices, chapters may elect additional officers, according to their Constitution and Bylaws.
  7. Be able to exercise their chapter's voting rights in the election of Members of the Board of Trustees and other ballots between International Triennial Conventions.
  8. Be able to vote on behalf of the chapter at International Triennial Conventions through their delegate or proxy as specified in Article VIII, Section 3 of these Bylaws.

Section 5. Chapter Organization into Regions and States

  1. Pi Gamma Mu currently consists of four regions. These are:
    1. North and Northwest, including AK, IA, ID, IL, IN, MI, MN, MT, ND, NE, OH, OR, SD, WA, WI, WY.
    2. Northeast, including CT, DC, DE, MD, MA, ME, NH, NJ, NY, PA, RI, VT
    3. Southeast, including AG (Arab Gulf) AL, FL, GA, KY, LA, MS, NC, SC, TN, VA, WV, PR (Puerto Rico).
    4. South and Southwest, including AR, AZ, CA, CO, HI, KS, MO, NM, NV, OK, PH (Philippines), TX, UT.
  2. Proposals to change the boundaries of a region (for example to split a region, to consolidate two regions, or to add constituencies from non-U.S. locations) requires a majority vote by all the chapters in the affected region(s). International Headquarters will send out proposals to all affected chapters, with a thirty-day period for comments and questions prior to a vote. Following the comment period and Board of Trustees approval of any amendments, a ballot will be distributed to affected chapters who will have two weeks to respond. If the regional changes are ratified by a majority of chapters voting, the changes will be considered "approved."
  3. Each region elects its own Chancellor, who serves as a liaison for that region with Pi Gamma Mu.
  4. The duties of appointed Vice-Chancellors and Governors are to assist the Regional Chancellor and to perform any other duties developed with the Society's President.

Section 6. Honor Rolls

  1. Chapters are expected to submit their annual reports to notify International Headquarters of their work during the past year. In addition to meeting the expectations of active chapters, only active chapters that submit annual reports to International Headquarters qualify for consideration of recognition on the Society's annual Roll of Distinction, Roll of Merit and other awards the Board may authorize.
  2. The Roll of Distinction is the Society's highest level of distinction for active chapters. It is awarded to the top chapters in the Society based on chapter activity during the past year. The Roll of Merit is the second place award for chapter activity.
  3. Award-winning chapters are sent a certificate for display, their college or university president is notified, and the chapters are mentioned on the Pi Gamma Mu website and in the International Social Science Review.

Section 7. Chapter Status Designations

The Board of Trustees has a classification system for chapters. The status of a chapter may affect how it may participate in the governing of the Society and what Society resources it may access for Society and chapter programs. The following classification system includes:

  1. Provisional chapters are those chapters that have had their charters approved but have not yet inducted the required fifteen Charter Members, ten of whom must be Student Members; other Charter Members may be faculty and those on campus who are already Pi Gamma Mu Members. Alumni who have graduated from the institution within the past three years may be included as Charter Student Members if they met the membership requirements while they were students. See Article III, Section 1b (f) of these Bylaws for more details.
  2. Active chapters are those chapters that have elected members in each of the previous two academic years. Benefits for active chapters are listed in Article III, Section 3.
  3. Inactive chapters are those chapters that have failed to elect Student Members in any two-year period. See Article III Section 10 of the Bylaws for details regarding the inactivation and reactivation of a chapter.

Section 8. Single Chapter for Colleges or Universities with Multiple Sites

A college or university that offers instruction at multiple sites, may share a single chapter among them only if the following conditions obtain:

  1. All sites are managed by a common administration.
  2. All students are admitted to the same institution.
  3. Diplomas and other certificates makes no reference to different instructional sites.

Section 9. Suspension or Withdrawal of a Chapter's Charter

If the Board of Trustees determines that a chapter has failed to follow the Constitution and Bylaws of Pi Gamma Mu, or that continued association is not in the best interest of the Society, the chapter's charter may be revoked or suspended, ending access to all benefits that accrue from continued association with the Society. It will notify the President of the college or the university so that residual assets of that chapter may be distributed according to the institution's guidelines. In the case of suspension of a charter, the chapter may petition the Board of Trustees in writing for reinstatement of active status. A chapter with a withdrawn or suspended charter may not vote in matters concerning the Society and may not access any of the funding resources of Pi Gamma Mu.

Section 10. Inactivation and Reactivation of a Chapter's Charter

  1. Inactivation of a Chapter — An active chapter failing to elect any Student Members in any two-year period are automatically considered inactive, unless the Board of Trustees takes special action. International Headquarters shall notify any chapter in danger of becoming inactive six months before such status would apply, so that it may help that chapter to remain active. If a chapter is unsuccessful in meeting the requirements, notification of inactive status will be sent at the end of two years. An inactive chapter may not vote in matters concerning the Society nor be eligible to apply for Pi Gamma Mu resources for chapter-based activities.
  2. Reactivation of an Inactive Chapter — To regain its active status, an inactive chapter should contact International Headquarters about the intent to become reactivated and work with International Headquarters staff to reestablish itself as an active chapter and campus organization.  The chapter will be considered reactivated upon the processing of the first new class of Student Members. Once this process is complete, that chapter again may vote in matters concerning the Society and be eligible to apply for Pi Gamma Mu resources for chapter-based activities. If a chapter has been inactive for five or more years, additional screening of the institution may occur and additional information from the chapter may be required before reactivation occurs.

ARTICLE IV Board of Trustees Composition and Membership

Section 1. Composition

The Board of Trustees of Pi Gamma Mu shall consist of the following Elected and Appointed Members, with areas of responsibilities as designated:

  1. Elected and Voting Members:
    1. President — Chief Executive
    2. Two Past Presidents — Nominations
    3. First Vice President — Membership
    4. Second Vice President — Scholarships and Awards
    5. Treasurer — Finances
    6. Four Regional Chancellors — Regional liaisons to new and current chapters
    7. Two Student Representatives — Liaisons with student membership
  2. Non-Voting Members Appointed by the Board of Trustees:
    1. Executive Director
    2. Editor of the International Social Science Review
    3. General Counsel

Section 2. Election and Appointment of Board of Trustees Members

  1. Elected and Voting Board Members — One year before holding the International Triennial Convention, the President shall appoint a Nominations Committee consisting of the Executive Director and the two Immediate Past Presidents.

    The Committee shall:
    1. Solicit and receive nominations for the offices of President, First Vice President, Second Vice President, Treasurer and Regional Chancellors; each candidate whose name appears on the ballot must be nominated by a chapter.
    2. Select from among the nominations made by the chapters, solely based on their qualifications.
    3. May recruit nominees from among the ranks of current and former chapter sponsors to fill open positions on the Board of Trustees to create a full slate of candidates in the case where no nominations have been received.
    4. Solicit a brief curriculum vita for each candidate (to include with the ballot).
    5. Prepare and distribute ballots to be cast by the chapters for all offices, except the Student Representatives, who will be elected at the Triennial Convention.
    6.   Receive and count the ballots cast by the chapters.
    7. Solicit nominations for two Student Representatives who will be elected during the next International Triennial Convention and supervise their election at the Triennial Convention. Undergraduate Student Members interested in running for the two Student Representative positions may be nominated by their chapters before the International Triennial Convention but no later than the last date for convention registration or be nominated (including self-nomination) during a student caucus at the International Triennial Convention. The two elected Student Trustees must represent two different chapters; thus, if the two top candidates are from the same chapter, the one with the most votes will be elected to the Board of Trustees; the other Student Representative will be the candidate with the next highest number of votes from a different chapter.
    8. Report the results of the election to the Board of Trustees and Board Members-Elect at least three weeks before the International Triennial Convention, except for the two Student Representatives. The official results of the election shall be announced at the International Triennial Convention.
  2. Non-Voting Appointed Board of Trustees Members
    1. Executive Director — Recruitment and selection of the Executive Director will be the primary responsibility of the Executive Committee. This committee shall be responsible for drafting and placing the advertisement for the position, reviewing and ranking applicants, conducting initial interviews, contacting references, and verifying other information. Following its deliberation, the Committee will recommend a list of qualified candidates to the Board of Trustees for its consideration and approval.
    2. ISSR Editor — Recruitment and selection of the Editor of the International Social Science Review will be the primary responsibility of the Communications Committee in conjunction with the Executive Director. The Committee shall be responsible for drafting and placing the advertisement for the position, reviewing and ranking applicants, conducting initial interviews, contacting references, and verifying other information. Following its deliberation, the Committee will recommend a list of qualified candidates to the Board of Trustees for its consideration and approval.
    3. General Counsel — Recruitment and selection of the General Counsel will be the primary responsibility of the Executive Committee. This committee shall first seek recommendations and nominations from current Board of Trustees Members. Additionally, the Committee will be responsible for drafting and placing the advertisement for the position, reviewing and ranking applicants, conducting initial interviews, contacting references, and verifying other information. Following its deliberation, the Committee will recommend a list of qualified candidates to the Board of Trustees for its consideration and approval. Any nominee shall be required to have a license to practice law in Colorado.

Section 3. Qualifications of Board of Trustees Members

  1. Elected and Voting Board of Trustees Members — In addition to the qualifications specified in Article IV of the Constitution, those persons elected to serve shall be expected to demonstrate a willingness and ability to fulfill the duties associated with their positions on the Board of Trustees and their assigned committees, attend Annual Board Meetings, whenever possible participate in conference calls, follow Society policies in the performance of their duties, and honor the Society's Code of Ethics.
  2. Qualifications of Non-Voting Appointed Board of Trustees Members — In addition to the qualifications specified in Article IV of the Constitution, those persons selected to serve will demonstrate a willingness and ability to fulfill the duties associated with their positions on the Board of Trustees and their assigned committees, meet the terms of their contracts, follow Society policies in the performance of their duties, and honor the Society's Code of Ethics.

Section 4. Duties of Board of Trustees Members

In addition to the general responsibilities of all Board of Trustees Members, as described in Article V, Board of Trustee Members are also elected and appointed to serve in special capacities.

  1. Elected and Voting Board of Trustees Members
    1. The President is the Chief Executive of the Society.  The President's duties include but may not be limited to:
      1. appointing from within the Board of Trustees, Members to serve on the Standing Committees and other ad hoc committees as warranted.
      2. working closely with the Executive Director to execute the orders and policies of the Convention and the Board of Trustees.
      3. reviewing, in conjunction with Executive Director and Treasurer, requests for travel by Board Members and other expenditures over $500 which are unrelated to expenses associated with travel to Annual Board Meeting and Triennial Conventions.
      4. working with committees in the delineation and implementation of their duties and proposal development.
      5. consulting with committees as appropriate.
      6. chairing annual Board of Trustees meetings, conference calls, and other meetings.
      7. appointing Vice Chancellors and Governors, as warranted, to offer assistance to Regional Chancellors. Persons appointed to such position shall hold office for three years or until their successors are chosen.
      8. serving as Co-Chair of the International Triennial Convention; the Executive Director will serve as the other Co-Chair.
      9. consulting with the Treasurer and Finance Committee as appropriate.
      10. maintaining regular contact with the Executive Director and monitoring the activities of the International Headquarters and evaluating the performance of the staff.
      11. appointing persons to fill vacancies on the Board of Trustees should they occur.
      12. presenting a written report during the Annual Board of Trustees Meeting on activities of the past year and an overview of the state of the Society.
    2. Immediate Past Presidents — The primary responsibilities of Past Presidents include but are not limited to:
      1. serving on the Nominations Committee
      2. serving on the  Executive Committee and other committees as assigned by the President.
      3. providing information to the Board of Trustees regarding past practices, decisions, and general history of the Society.
      4. presenting reports during the annual Board of Trustees meeting on their activities of the past year.
    3. First Vice President — The primary responsibilities of the First Vice President include but are not limited to:
      1. serving on and/or chairing the Chapter and Membership Growth Committee and other committees as assigned by the President.
      2.   standing in for the President when necessary.
      3. being willing to accept the Presidency if warranted.
      4. serving on the Executive Committee and other such committees as assigned by the President.
      5. reviewing and monitoring the status of chapters by reviewing the annual reports submitted by chapters, serving in a non-voting advisory capacity to the Scholarships and Awards Committee, and sharing observations with the Board of Trustees.
      6. presenting a report during the Annual Board of Trustees Meeting on activities of the past year.
    4. Second Vice President — The primary responsibilities of the Second Vice President include but are not limited to:
      1. chairing the Scholarships and Awards Committee and serving on other committees as assigned by the President.
      2. working with the Executive Director to distribute and oversee the review of scholarship applications by the Scholarship and Awards Committee, managing deliberations and ranking of applications, submitting recommendations of recipients to the Board of Trustees for consideration and approval, and writing an annual scholarships report. 
      3. working with the Executive Director to distribute and review the annual reports submitted by chapters to the Scholarship and Awards Committee and recommending chapters for the Society's Rolls of Distinction and Merit.
      4. presenting a report during the Annual Board of Trustees Meeting on activities of the past year.
    5. Treasurer — The primary responsibilities of the Treasurer include but are not limited to:
      1. chairing the Finance Committee and serving on other committees as assigned by the President.
      2. reviewing/monitoring reports of the Society's income and expenses provided by the Executive Director.
      3. reviewing/monitoring statements from investment funds (sent both to the Treasurer and International Headquarters).
      4. conferring with the Executive Director on questions related to expenses, budget and investments.
      5. providing information to the President on financial matters as may be requested.
      6. maintaining contact with the auditor, as appropriate, and responding to auditor inquiries and reports regarding the annual audit.
      7. reviewing and approving (along with the President and Executive Director) IRS tax form 990 prepared by the auditor.
      8. participating, as appropriate, with the Executive Director in the development of the annual budget.
      9. preparing a Treasurer's report for the Annual Board of Trustees Meeting and, in conjunction with the Executive Director, presenting the annual budget, including the consideration of any adjustments to the budget.
      10. facilitating the consideration of adjustments to International Headquarters salaries and stipends during the executive session of the Elected and Voting Members of the Board of Trustees, keeping minutes of that session, and providing a report of outcomes of the meeting to the Executive Director.
      11. providing a written statement to the Executive Director of all approved adjustments to the annual budget occurring during the executive session.
    6. Regional Chancellors — The primary responsibilities of the Regional Chancellors include but are not limited to:
      1. serving on committees as assigned by the President.
      2. aiding International Headquarters in the recruitment and the reactivation of chapters.
      3. serving as liaisons with new and reactivated chapters within their regions
      4. conducting site visits and making recommendations to the Board regarding those chapters.
      5. working with any appointed Vice Chancellors and/or Governors in their regions.
      6. presenting reports during the Annual Board of Trustees meeting on activities of the past year.
    7. Student Representatives — The primary responsibilities of the Student Representatives include but are not limited to:
      1. submitting articles for publication in the Pi Gamma Mu Newsletter and Pi Gamma Mu social media outlets.
      2. serving on committees as assigned by the President.
      3. helping to conduct Student Representative elections during International Triennial Convention, including the voting  process
      4.    serving as liaisons with students in local chapters
      5. presenting reports during the Annual Board of Trustees Meeting on activities of the past year.
  2. Non-voting Appointed Board of Trustees Members:
    1. Executive Director — The primary responsibilities of the Executive Director include but are not limited to:
      1. executing the orders and policies of the Board of Trustees and the International Triennial Conventions.
      2. performing those duties that usually pertain to the office of Secretary of the Society. These will include but are not be limited to keeping the minutes of the meetings of the Board of Trustees and of Conventions, excluding executive sessions unless invited; maintaining membership rolls, appropriate records of chapters, and records of the scholarship and lectureship programs; arranging for timely announcements, agenda and minutes of all meetings of the Board of Trustees and Triennial Conventions, and reporting to the membership concerning actions taken by these bodies; working with the Nominations Committee to conduct the election of International Board of Trustees Members prior to each International Triennial Convention; communicating with members of the Society, chapter officers, and the Board of Trustees; editing the Pi Gamma Mu Newsletter; and submitting an annual report to the Board of Trustees at least two weeks prior to the Annual Board of Trustees Meeting which will include detailed plans for the international, regional, provincial, and local program work of the Society for the next calendar year.
      3. being properly bonded at the expense of the Society and performing  those duties that usually pertain to the Chief Financial officer of the Society and Business Manager of the International Social Science Review. These will include but are not be limited to: receiving, holding, and disbursing Society funds in accordance with the approved budget; working with the Treasurer and/or the President on matters related to budgets, expenses, and investments; having the accounts audited annually by a public accounting firm and sending certified copies of the auditor's report to the Board of Trustees upon completion; and publishing a summary financial report in the Pi Gamma Mu Newsletter.
      4. managing International Headquarters and its staff in accordance with the approved budget. The Director shall contract for office space, services and equipment; employ office staff and professional personnel at the expense of the Society; establish policies to operate the office, assist chapter officers in carrying out their duties; perform other duties as the President or the Board of Trustees may prescribe.
      5. serving as a Non-Voting Member on all Standing Committees, excluding the Executive Committee, and providing assistance to them as requested by the President.
      6. executing duties in accordance with position requirements as determined by the Board of Trustees.
      7. preparing and transmitting general triennial budget estimates to all chapters at least one month before the International Triennial Convention for information and comment; preparing detailed annual budgets within the parameters of these estimates and submitting them to the Board of Trustees for approval; dispersing scholarship and lectureship funds as approved by the Board of Trustees; and managing all contracts of the Society.
    2. Editor of the International Social Science Review (ISSR) — The primary responsibilities of the Editor include but are not limited to:
      1. attending and actively participating in Pi Gamma Mu Annual Board Meetings, conference calls, and Triennial Conventions.
      2. overseeing all aspects of publishing the ISSR for the number of issues a year the Board of Trustees has authorized and stipulated in the Editor's contract, including but not limited to the acceptance and acknowledgement of all article submissions, solicitation of articles as needed/required, utilization of a blind peer review system for article reviews to assure quality, oversight of the Book Review Editor, and proofreading book reviews before publication.
      3. uploading the journal to the journal's website.
      4. representing Pi Gamma Mu and the ISSR as appropriate.
      5. utilizing social media to promote the journal as deemed appropriate by the Editor and the Board of Trustees.
      6. serving as a Non-Voting Member of the Communications Committee and other committees as assigned by the President.
      7. preparing and presenting a report during the Annual Board of Trustees meeting on their activities of the past year.
    3. General Counsel — The primary responsibilities of the General Counsel include but are not limited to:
      1. providing legal advice, representation, and defense as deemed necessary for the Society or as requested by the Board of Trustees.
      2. monitoring the Parliamentary Procedures during Annual Board Meetings and International Triennial Conventions.
      3. responding to  "legal" questions and concerns of the Board of Trustees.
      4. reviewing any and all contracts of the Society.
      5. maintaining /reporting the status of the Society in the State of Colorado.
      6. serving as a Non-Voting Member on committees as assigned by the President.

Section 5. General Provisions

  1. Elected Board of Trustees Members shall serve without compensation, except payment of reasonable expenses incurred in carrying out the business of the Society as specified in Article V, Section 5 of these Bylaws.
  2. Student Representatives, who are elected at the Triennial International Convention, may be compensated/reimbursed for their expenses as specified in Article V, Section 5 of these Bylaws.
  3. Non-voting Appointed Board of Trustees Members shall receive compensation for their services as specified in the Article V, Section 5 of these Bylaws.
  4. Upon evidence of any Board of Trustees Member's incapacity or unwillingness to serve, the Board of Trustees by two-thirds vote may declare that office to be vacant. The President may appoint persons to fill those vacancies that may occur with the approval of the Board of Trustees.
  5. All Elected and Voting Members of the Board of Trustees shall assume office at the close of an International Triennial Convention and serve through the next Triennial Convention.
  6. Vice Chancellors and Governors appointed by the President shall serve three-year terms and may be reappointed, if warranted. As special assistants to their regions, their duties may include but are not limited to conducting site visits and assisting with chapter recruitment, reactivation, and mentoring activities.

Section 6. Honorary and Emeritus Trustees 

  1. Honorary Trustees — From time to time, the Board of Trustees may confer the title of Honorary Trustee on such person or persons who have distinguished themselves in the service of Pi Gamma Mu and are outstanding social scientists. An Honorary Trustee is someone who has never officially served on the Board, shall not have voting rights but may be invited to attend special ceremonies or events without compensation.
  2. Emeritus Trustees — The Board of Trustees may confer the title of Trustee Emeritus on such person or persons who have distinguished themselves in the service to/on the Board of Trustees of Pi Gamma Mu. Persons so designated shall have no voting rights unless currently serving as Immediate Past Presidents but may be invited to attend special ceremonies or events without compensation. Emeritus Trustees serving in a special capacity to the Board of Trustees may be able to receive reimbursement of reasonable expenses incurred in carrying out the business of the Society.

ARTICLE V Operations and Functions of Board of Trustees

Section 1. Membership and Voting

  1. The Board of Trustees of Pi Gamma Mu shall consist of both Elected and Appointed Members as specified in Article IV, Section I of the Constitution.
  2. All Elected Members of the Board of Trustees shall be Voting Members. All Appointed Members of the Board of Trustees shall be Non-Voting Members.
  3. All votes, except to remove officers, shall prevail with at least a simple majority of the Board of Trustees. Votes to remove Elected Members shall require a two-thirds majority. If a vote takes place at an Annual Board of Trustees Meeting, the majority must be satisfied by in-person votes. For other meetings, electronic attendance and voting is acceptable.
  4. A legal quorum of the Board of Trustees shall be seven Voting Members.

Section 2. Powers and Responsibilities

  1. All administrative and judicial powers of the Society shall be vested in the Board of Trustees in the intervals between International Triennial Conventions.
  2. The Board of Trustees has full power and responsibility for the general governance and functions of the Society, the International Headquarters, and employees except such power assigned to the International Triennial Convention.
  3. General Board of Trustees Responsibilities shall include, but are not limited to, the following: approving the chartering of college chapters; reviewing and approving scholarship recommendations; determining the amount of international dues for new members; reviewing and approving the annual and triennial budgets of the Society; reviewing and approving contracts and policies; serving on committees; and establishing, maintaining, and relocating International Headquarters.
  4. The Board of Trustees shall authorize and establish policies with respect to the acceptance of gifts, honorariums, donations and transfers of property, real, personal, and mixed, in trust or otherwise, which qualify as  gifts, honorariums, donations, and transfers as defined by the rules and regulations of the Internal Revenue Service.
    1. Monetary donations over $500 will be reviewed by the Board of Trustees prior to their official acceptance.
    2. Donations designated for specific purposes by any donors, such as scholarships, will be used for the designated purposes unless the Board of Trustees has concerns or questions regarding the terms of the donation. Were such a situation to arise, a consultation will be held with the donor prior to acceptance of the gift.
    3. If donations are not designated for specific purposes, the donations will be used to help fund the general operations of the Society as designated by the Board of Trustees.
    4. Any individual or organization may endow a $2,000-per-year named scholarship with a one-time donation of at least $50,000.  The scholarship may be named for the donor or for someone whom the donor wants to honor or memorialize if the minimum donation amount of $50,000 has been met.  If the minimum has not been met, no new named scholarship will be created and the donations will be transferred to the general scholarship fund.

Section 3. Meetings

The Board of Trustees shall meet at least annually between International Triennial Conventions at such times and places as shall be agreed upon by the Trustees. Business, including votes, may be conducted by mail, email, conference call, or other means between Annual Board Meetings.

  1. Annual Meeting sites and dates, excluding those held in conjunction with the International Triennial Convention, are selected by the President in consultation with the Board of Trustees and occur in the fall of the year, usually beginning on a Friday and ending late on Saturday. When necessary, the President may invite specific committees to arrive prior to the beginning of the Annual Meeting. The Executive Director is responsible for making the hotel and food arrangements for the Annual Meeting.
  2. For improved planning purposes, the Annual Meeting the year prior to a convention may be held in the city and property of the Triennial Convention. During that time, the Convention Committee Chair and Executive Director will meet with hotel staff to discuss arrangements for the upcoming International Triennial Convention.
  3. From time to time, sponsors from area chapters may be invited to meet with the Board of Trustees for lunch or another gathering held while the Board of Trustees is meeting in the area.
  4. General Order of Business for Annual Board Meetings. (This Order of Business is adjusted for Triennial Conventions and may be adjusted as deemed necessary.)

    Trustee Reports:
          President
          Executive Director
          First Vice-President
          Second Vice-President
          Treasurer
          Past Presidents
          Regional Chancellors
          Student Representatives
          Journal Editor
          Legal Counsel

    Committee Reports
          Scholarship and Awards
          Chapter and Membership Growth
          Communications
          Convention
          Strategic Planning
          Finance

    Budget Review and Approval

    Executive Session – includes discussion of compensation for employees and Non-Voting appointees

    Old Business

    New Business 

Section 4: Triennial Reports

  • Before each International Triennial Convention, reports on the state of the Society and the financial status over the preceding three years shall be distributed to all chapters.
  • At the International Triennial Convention, these reports shall be presented to members for review and approval.
  • The President shall present the report on the state of the Society; the Executive Director shall present the three-year financial report.

Section 5: Expense Reimbursement

The Board of Trustees (both elected and appointed) and Board of Trustee Members-Elect, shall receive reimbursement of their reasonable expenses for Annual Board of Trustees Meetings, International Triennial Conventions, and other authorized meetings. With Board of Trustees approval, other persons may also receive reimbursement for some or all of their expenses in the conduct of their service to the Society.

  1. Specific details and/or restrictions on reimbursements shall be recommended by the Finance Committee to the Board of Trustees. Items under consideration may include but not be limited to: per diem maximums for food, caps on travel when comparing plane fares to driving costs, use of itemized expenses, etc.
  2. Board of Trustees Members shall submit expense reimbursement forms including copies of receipts or other evidence of an expense no later than sixty days following the conclusion of an authorized meeting of the Board of Trustees or a Committee. The Executive Director may extend the sixty-day reimbursement limit for individuals, if warranted.
  3. New Student Representatives elected at an International Triennial Convention may receive reimbursement for "reasonable" expenses to attend the convention upon completion of required reimbursement forms and submission of receipts.
  4. Travel for individual Board of Trustees Members or Committees must be pre-approved by the President except travel to Annual Board of Trustees Meetings and International Triennial Conventions.
  5.   Requests for travel by Board of Trustees Members and other expenditures estimated to be over $500 which are unrelated to expenses associated with travel to Annual Board of Trustees Meeting and International Triennial Conventions must be reviewed by the President, in conjunction with the Executive Director and Treasurer.
  6. Pre-notification and authorization from the Executive Director is required for expense reimbursements of $500 of less for Board of Trustees Members performing duties related to their positions, excluding any amount which may be allocated and specified in the annual budget.

ARTICLE VI — Standing Committees

Section 1. General Provisions for Standing Committees

  1. Standing Committees shall be established by the Board of Trustees.
  2. The President shall be authorized to appoint members and chairs of all Standing Committees, unless otherwise specified in the Bylaws, subject to confirmation by the Board of Trustees. All members of the Standing Committees shall be Members of the Board of Trustees.
  3. All Committees will operate in accordance with the policies of the Board of Trustees.
  4. The Executive Director serves asa Non-Voting Member on all committees unless otherwise specified.
  5. The President shall notify all committee members of their assignments in a timely manner.
  6. The President shall be authorized to propose additional Standing Committees, which may have previously been Ad Hoc committees, subject to approval of the Board of Trustees, as the welfare of the Society requires.
  7. Standing Committees are to report their discussions and make recommendations to the Board of Trustees so that the minutes reflect the ongoing activities of those Standing Committees.
  8. Committees may complete their assigned tasks by mail, email, conference call, or other means between Annual Board Meetings. 
  9. (i) Appointments to Standing Committees are typically three-year terms; however, the President may adjust committee membership temporarily as deemed necessary to conduct Society business or deliberations.

Section 2. Standing Committees

The following Standing Committees are authorized by the Society:

  1. Executive Committee
  2. Nominations Committee
  3. Chapter and Membership Growth Committee
  4. Scholarships and Awards Committee
  5. Finance Committee
  6. Communications Committee
  7. Convention Committee
  8. Long Range Planning Committee

Section 3. Duties and Responsibilities of Standing Committees

Each Standing Committee has an ongoing responsibility to fulfill the duties specifically associated with the general charge as specified in these Bylaws including but not limited to the development and revision of policies, procedures, guidelines, and other materials related to its assigned area.

  1. Executive Committee, chaired by the President, shall be comprised of the two Immediate Past Presidents and both Vice Presidents. Others may be invited to meetings as deemed necessary. The President may convene this committee at any time to discuss major issues concerning the Society and review the general status of the Society. Meetings of this committee may be closed sessions if deemed necessary by the President.
  2. Nominations Committee shall be comprised of the two Immediate Past Presidents and the Executive Director and shall be responsible for gathering nominations and conducting the election for all elected of Trustees positions.
  3. Chapter and Membership Growth Committee, chaired by the First Vice President or Presidential appointee, shall be responsible for proposing and assessing Board of Trustees -approved initiatives associated with the membership and growth of the Society.
  4. Scholarship and Awards Committee, chaired by the Second Vice President or President's Designee, shall be responsible for the review of all scholarship applications and the submission of recommendations of scholarship recipients for Board of Trustees approval, for the review of all chapters' annual reports received by International Headquarters, and for the submission of its recommendations of chapters for inclusion on the Society's Honor Rolls to the Board of Trustees.
  5. Finance Committee, chaired by the Treasurer, shall be responsible for reviewing the Society's annual budget, overseeing the Society's investments, and making recommendations to the Board of Trustees. The committee shall also provide general oversight of Society expenditures.
  6. Communications Committee shall be responsible for overseeing the International Social Science Review (ISSR); reviewing the policies and procedures related to the Pi Gamma Mu newsletter, website, and social media; and making recommendations regarding the Society's journal, newsletter, website, and various social media. The Editor of the ISSR shall serve as a Non-Voting Member of this Committee.
  7. Convention Committee, which shall include the appropriate Regional Chancellor, shall be responsible for the recommendation of sites for upcoming International Triennial Conventions; the development of a general program for the upcoming International Triennial Conventions; and for the development and coordination of student, chapter, and faculty participation in International Triennial Conventions. The committee shall also manage the election of Student Representatives during the International Triennial Convention.
  8. Long Range Planning Committee, which shall include the two Past Presidents, shall be responsible for the review of the long range goals and needs of the Society, the submission of recommendations to the Board of Trustees, and coordination of any strategic planning initiatives undertaken by the Society.

Section 4. Ad Hoc Committees

Ad Hoc Committees will be expected to complete their designated assignments in a timely matter or as designated in the specifications of their charge and submit reports summarizing their activities, deliberations, and recommendations.

ARTICLE VII International Triennial Conventions

Section 1. International Triennial Convention

An International Triennial Convention, hereafter in this article called the Convention, shall meet every three years, at a time and place to be determined by the Board of Trustees and shall include a Board Meeting, a Business Meeting open to all members of the Society attending the Convention, and a scholarly program related to the Social Sciences for the membership.

  1. Site and date selection – The Society varies the site of the Convention among its designated regions. The convention is generally scheduled for late October or early November. The Convention Committee usually recommends sites and properties following a thorough exploration of options.
  2. The Convention typically begins meetings on a Thursday evening and continues through Saturday morning. Components of the program generally include an Opening Reception, student caucuses associated with the election of two Student Representatives, student research paper and poster presentations, a keynote address, various chapter development activities including roundtables and workshops, and the Society's Triennial Business Meeting. Convention details are posted on the Society's website as they become available.

Section 2. Participation, Funding, and Recognitions

All members of Pi Gamma Mu may attend the International Triennial Convention including Student, Faculty, and Alumni Members. The conditions of participation, such as convention registration and payment of convention fees, once determined, will be announced in the Pi Gamma Mu Newsletter and posted on the website by International Headquarters in a timely fashion.

  1. Dates, deadlines, and fees are proposed by the Convention Committee and approved by the Board of Trustees.
  2. Review of Student Papers – Each Convention, the Society invites Student Members to submit research papers for consideration for Convention presentation. General requirements for submissions are established prior to the Convention by a Student Paper Review Subcommittee, in conjunction with the Convention Committee. Papers submitted by the deadline which meet the specified published requirements are then reviewed by the Subcommittee Members and may be accepted for presentation.
  3. Student Papers and Funding — Each Convention, the Society may partially fund some students whose papers have been rated by the as the stronger papers of the ones  submitted.  The type and amount of funding will be established by the Convention Committee with the approval of the Board of Trustees.
  4. Chapter Convention Funding - Two dollars of each member's international initiation fees are earmarked for a chapter's Convention Fund, up to $500, to help pay for convention expenses for a chapter delegation. Prior to the Convention, each chapter is notified of the amount in its account by International Headquarters. The means of distribution of these funds to the chapters attending the Convention will be determined by International Headquarters. See Article VIII, Section 2 of these Bylaws for additional information.

Section 3. Delegates and Voting Rights

  1. One delegate from each active chapter and the Members of the Board of Trustees shall comprise the Voting Members of the Convention.
  2. A chapter may give its proxy to another chapter to represent it at the Convention. Whoever holds the proxy must be the delegate from an active chapter designated as its representative following the guidelines and procedures established by International Headquarters. A proxy shall only be accepted/recognized if both chapters submit appropriate forms developed by International Headquarters no later than the final deadline for Convention pre-registration.
  3. During the Convention, each chapter that has sent a delegate or proxy and each Member of the Board of Trustees shall have one vote.  The Executive Director will determine who is representing each chapter at the Convention and report such information at the first session of the Convention. Chapter delegates who register later may still vote assuming proper credentials have been presented and accepted.

Section 4. Procedures for Conducting the Business Meeting

  1. The President and the Executive Director of the Society shall serve as Chairperson and Secretary, respectively. Votes for official business shall prevail with a simple majority of the votes cast by authorized Voting Members of the Convention including any proxies they may hold.
  2. The Opening Session convenes the Convention during which a roll call of chapters occurs and delegates are announced and recognized.
  3. The Convention Business Meeting, which all attendees are encouraged to attend, usually occurs during the last morning of the Convention The agenda includes but is not limited to:
    1. Presentation and approval of Triennial Reports.
    2. New/Old Business such as approving of revisions/amendments to the Constitution.
    3. Presentation of Honor Rolls (if not done earlier) and other recognitions, such as the recognition of outgoing Board of Trustees Members.
    4. Announcement of newly elected Board of Trustees Members, including two Student Representatives.
    5. Installation of the new Board of Trustees (if time allows).

Section 5. Triennial Reports to the Convention

During the Business Meeting of the Convention, Members of the Board of Trustees will present two reports to the membership for their review and approval including:

  1. A State of the Society Report covering the period since the immediately preceding Convention. This report may also include recommendations for the future development of the Society.
  2. Triennial Financial Report covering the period since the immediately preceding International Triennial Convention.

Section 6. Election of Student Representatives

During the convention, two Student Representatives on the Board of Trustees shall be elected by the chapter delegates present at the Convention following procedures developed by the Convention Committee. The process shall include an orientation, at least one student caucus, nominations session, candidate presentations, delegation deliberations, and voting by authorized chapter delegates.

Section 7. Jurisdiction

The Convention is vested with the supreme authority of the Society, subject to the Articles of Incorporation, the framework of this Constitution and Bylaws, and the procedures prescribed to be followed in amending this Constitution.

ARTICLE VIII – Fees and Finances

Section 1. Initiation Fees Each chapter shall collect international initiation fees from candidates and submit these fees to the Executive Director in a timely manner.

  1. International dues shall be paid with U.S. currency.
  2. Chapters are to work with International Headquarters to develop payment practices that reflect the protocols of both Pi Gamma Mu rules and a chapter's institution.

Section 2. Disbursements

Assessments thus collected shall be disbursed by the Executive Director to pay expenses, to be invested as endowment funds, or otherwise allocated, as determined by the Board of Trustees. Convention Fund: Unless otherwise specified, two dollars of each member's initiation fees, up to $500 per chapter, are earmarked for a chapter's convention fund to help pay for convention expenses for chapter delegations, with excess monies to be used to subsidize other student participants and pay for convention programming.

Section 3. Management of Funds

  1. The fiscal year for the Society shall be September 1 - August 31.
  2. An audit will take place annually and be certified. The audit reports will be sent to Board of Trustees Members by International Headquarters with the auditing firm sending its assessment of the audit to the Board of Trustees Members under separate cover.
  3. Any Society fundraising projects and initiatives must be presented to the Board of Trustees and/or appropriate committee for prior authorization.

ARTICLE IX Indemnification

The Society shall indemnify any Board of Trustees Members of the Society, elected and/or appointed, whether voting or non-voting, and any employees of Pi Gamma Mu, against any judgment, award, costs and/or expenses, including attorney's fees, actually and necessarily incurred by him/her in connection with the defense of any action, suit or proceeding in which s/he is made a party by reason of being or having been such Trustee  or employee, except in relation to matters as to which s/he shall be adjudged to be acting outside the scope of the position's respective duties, including but not limited to a finding of negligence or misconduct in the performance of duties to the Society. Such indemnification shall not be deemed exclusive of any other rights to which such Trustee or employee may be entitled under any Bylaw, agreement, or vote of the Board of Trustees or otherwise.

ARTICLE X — Dissolution

Section 1. Society

In the event of liquidation or dissolution of the Society, whether voluntary or involuntary, no member shall be entitled to any distribution or division of its remaining property or proceeds, and the balance of all money and other property received by the Society from any source, after payment of all debts and obligations of the organizations, shall be used or distributed exclusively for purposes within those set forth in these Articles and Bylaws and within the meaning of Section 501 (c) (3) of the Internal Revenue Code and its relations as the same now exist or as they may be hereafter amended from time to time.

Section 2. Chapter

In the event of liquidation or dissolution of a chapter, whether voluntary or involuntary, no member shall be entitled to any distribution or division of its remaining property or proceeds, and the balance of all money and other property received by the chapter from any source, after payment of all debts and obligations of the organizations, shall be used or distributed exclusively for purposes within those set forth in these Articles and Bylaws and within the meaning of Section 501 (c) (3) of the Internal Revenue Code and its relations as the same now exist or as they may be hereafter amended from time to time.

ARTICLE XI General Provisions: Governing Documents, Non-Discrimination, and Trademark

Section 1. Governing Documents

  1. Parliamentary Authority: The rules contained in the current edition of Robert's Rules of Order, Revised, shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the Constitution, Bylaws and any special Rules of Order the Society may adopt.
  2. The Society's governing documents shall be in accordance with the Society's Articles of Incorporation. The Society is incorporated in Colorado and, thus, follows that state's incorporation laws and files reports in accordance with those laws.

Section 2. Non-Discrimination

The Society shall not discriminate on any basis prohibited by law including but not limited to age, disability, national origin, race/color, religion, and sex.

Section 3. Trademark

The registered trademark of Pi Gamma Mu consists of the wording "Pi Gamma Mu" arched and above the wording "International Honor Society in Social Sciences" with an oval underneath the Greek letters "Pi," "Gamma," and "Mu" inside with a medallion attached to a circle of a running man reminiscent of an ancient Greek torch race with a wreath and bow outline on the bottom. This trademark was granted by the US Patent and Trademark Office, Reg. No. 4.435.110, on November 19, 2013. Pi Gamma Mu material which includes the trademark may only be used as authorized by the Board of Trustees.

ARTICLE XII Publications

Section 1. Publications

All publications of the Society and the Editors of those publications shall be determined by the Board of Trustees.

Section 2. Journal

The International Social Science Review (ISSR) is the official journal of the Society. The journal is published at least twice a year as recommended by the Communications Committee and approved by the Board of Trustees following consultation and contract negotiations with the journal's Editor. The ISSR is published electronically and available free to the public.

Section 3. Newsletter

The Pi Gamma Mu Newsletter is the official newsletter of the Society. The Pi Gamma Mu Newsletter is edited by the Executive Director, usually published five times per year, made available on the Society's website and also sent electronically to all chapters and members for whom the Society has current email addresses.

ARTICLE XIII Amendments (copied from Constitution)

Section 1. Amendments

Amendments to the Constitution and Bylaws may be proposed at any time by a chapter, a committee, or the Board of Trustees.

Section 2. Ratification

All proposed amendments to this Constitution and Bylaws shall be considered by the Board of Trustees.

  1. Constitutional amendments, if approved by the Board of Trustees, may be ratified by a three-fourths majority vote of "active" chapters (whether represented by delegates or by proxy) present at the Business Meeting of the International Triennial Convention. Alternatively, constitutional amendments, if approved by the Trustees, may be ratified by a majority vote of three-fourths of active chapters by electronic or paper ballot. Votes not received by the date specified for return of the ballot shall be cast by the Board of Trustees. Within thirty days of the close of voting, the Executive Director shall notify all chapters of whether an amendment has been adopted and post all successful amendments to the Constitution so that they are accessible to the membership and chapters. The President shall report on these changes at the next Triennial Business Meeting. Constitutional amendments shall take effect sixty days following the notification to chapters that they have passed. Chapters are responsible for incorporating any amendment changes into their governing documents and implementing these changes in their operations and practices.
  2. Bylaw amendments may be adopted by a majority vote of the Board of Trustees by electronic or paper ballot.  No Bylaw Amendment may violate the current Constitution. All amendments to the Bylaws shall go into effect immediately, unless otherwise specified by the Board of Trustees. The Executive Director shall post all successful amendments to the Bylaws so that they are accessible to the membership and chapters. The President will report on these changes at the next Triennial Business Meeting.